Company Name: EventPro
Project Objective:
EventPro is currently facing challenges in managing budgets across multiple events, leading to inefficiencies in expense tracking and overspending in critical areas. The lack of a centralised system to monitor spending and analyse budget utilisation results in limited financial visibility for event managers. To address these issues, the project aims to create a comprehensive budget management dashboard that tracks spending, identifies optimisation opportunities, and provides real-time visual insights for decision-making.
Requirement:
Design a system that:
- Tracks Budget Allocation:
- Monitor expenses across key categories such as venue, catering, marketing, and more.
- Provide an up-to-date view of total spending and remaining budgets.
- Optimises Budget Usage:
- Highlight areas of overspending or under-utilisation of allocated funds.
- Recommend reallocation strategies to optimise budget usage.
- Provides Visual Insights:
- Develop interactive dashboards that display budget utilisation and cost breakdowns.
- Include features to compare planned versus actual spending.
Detailed Features:
- App Features:
- Expense Tracker:
- Input fields for event-specific expense categories.
- Automated calculations for total spending and remaining budgets.
- Optimisation Insights:
- Automated alerts for overspending.
- Recommendations for reallocating funds.
- Visualisation Dashboard:
- Interactive pie charts and bar graphs to analyse expenses by category.
- Trend lines to track spending over time.
- Comparison charts for planned versus actual budget.
- Expense Tracker:
Deliverables:
- Phase 1 – Design and Mockups:
- Wireframes for the budget tracking dashboard and expense optimisation tools.
- Sample data sets for testing and refining features.
- Phase 2 – Prototype:
- Excel-based dashboard to track budgets and visualise expenses.
- Functional analytics and optimisation recommendations.
Technology Suggestion:
- Excel: For budget tracking and development of initial dashboard features.
- Power BI: For creating interactive and dynamic visualisations.
Expected Output:
- Phase 1: Wireframes, sample data insights, and detailed feature documentation.
- Phase 2: Fully functional budget tracking dashboard with optimisation tools and visualisation features.